Relocating equipment within Tulane

Internal Equipment Relocation Procedures

The following steps must be completed for all internal equipment moves between labs or units within Tulane University.

The first step is to determine if your equipment requires an OEHS Green Tag. Use the Green Tag Requirement Flowchart to make this determination. Please note the following:

  • Biosafety Cabinets: For relocating Biosafety Cabinets, please reach out to the Office of Biosafety directly, as they oversee the decontamination and tracking of all BSCs.

  • Specialized Equipment: If the equipment contains lasers, is x-ray generating, magnetic field-generating (MRI) or is used with radioactive materials, please contact Clayton Smith at csmith114@tulane.edu.

     

If the Equipment Requires a Green Tag

  1. Clear Equipment: Remove all materials from the equipment. If it is a freezer, it must be fully defrosted.
  2. Decontaminate: Decontaminate the equipment. Typically, this is done by wiping surfaces with 70% ethanol or 10% bleach, followed by a water rinse.
  3. Submit Form: Fill out the Equipment Transfer Form and email it to OEHS@tulane.edu with the subject line "Equipment Transfer." An OEHS representative will stop by to tag the equipment within a few business days.
  4. Schedule Move: After the equipment is tagged, the lab/unit must submit an IT to Facilities to schedule the move. Note: There may be a charge involved for the move; please contact Facilities for more information.
  5. Update Inventory: If the equipment has a Tulane Asset Tag (barcode), notify the Materials Management Department to inform them of the new location.

Important Notes:

  • Equipment that is not properly decontaminated or has materials inside will not be tagged.
  • The lab is responsible for all decontamination.
  • If an existing green tag is old, or if the equipment was used after the tag was issued, the equipment must be decontaminated again and a new tag issued.

 

If the Equipment Does Not Require a Green Tag

The equipment can be moved without notifying OEHS. However, if the equipment has a Tulane Asset Tag (barcode), you must still notify the Materials Management Department of the new location to ensure university records are accurate.